The Procurement and Logistics Coordinator is responsible for overseeing the procurement of goods and services, managinglogistics operations, and ensuring an efficient supply chain for HEKS/EPER’s projects in Ukraine. This role is key to ensuring that the organization’s logistical functions and procurement processes are carried out ina timely, transparent, and compliant manner, aligned with donors’ and organizational regulations. 

Therefore, we are looking for a proactive and experienced person as:

1. Procurement Management: 

• Lead the end-to-end procurement process, including needs assessment, supplier identification, competitive bidding, contract negotiation, and ensuringtimely delivery of goods and services. 
• Develop and implement procurement plans in line with project needs, budget constraints, and donor regulations. 
• Ensure that all procurement activitiesare in compliance with HEKS/EPER’s Procurement policies, donor requirements and local laws. 
• Establish andmaintain relationships with key suppliers, ensuring competitive pricing and adherence to quality standards. 
• Maintainaccurate procurement documentation, including purchase orders, contracts, and supplier databases. 

2. Logistics Management: 

• Oversee alllogistics operations, including transportation, warehouse management, and distribution of humanitarian aid to ensure efficient delivery to project sites. 
• Ensure the availability and proper maintenance of vehicles and other logistical assetsrequired for program operations. 
• Coordinate with field teams to ensure logistical needs are met and that supplies are deliveredin a timely manner. 
• Optimize supply chain processes, ensuring cost-effective andtimely delivery of supplies, even in challenging humanitarian contexts. 
• Develop contingency plans to address potential logistical challenges, including disruptions in supply routes and security risks. 

3. Compliance and Reporting: 

• Ensure full compliance with procurement policies, donor guidelines, and national regulations, with a strong emphasis on transparency and accountability. 
• Prepare regular reports on procurement activities,logistics operations, and supply chain performance for both internal management and donor reporting. 
• Monitor and update asset management systems to track the use and condition of all HEKS/EPER’s assets and inventory in Ukraine. 
• Conduct regular audits and risk assessments oflogistics and procurement activities toidentify and address potential issues. 

4. Team Leadership and Capacity Building: 

• Manage and mentor the procurement andlogistics teams, providing guidance, training, and capacity-building initiatives to enhance team performance. 
• Conduct regular performance evaluations and provide constructive feedback to team members. 
• Promote a culture of continuous improvement and professional development within thelogistics and procurement teams. 

 5. Strategic Planning: 

• Develop and implement long-term procurement andlogistics strategies that align with the overallobjectives of HEKS/EPER’s programs in Ukraine. 
• Anticipate and forecast program needs, ensuring that procurement andlogistics resources are available to meet both routine and emergency response requirements. 
• Lead market assessments to stay updated on the availability of goods, price trends, and potential risks in the supply chain. 

6. Coordination and Representation: 

• Work closely withtheprogramdepartment, financedepartment and other relevant teams to align procurement andlogistics functions with programmatic goals. 
• Activelyparticipate in coordination forums, includinglogistics clusters, to share information, mitigate supply chain risks, and coordinate with other humanitarian actors. 
• Liaise with local authorities, customs officials, and other relevant stakeholders tofacilitate the movement of goods and compliance with local regulations. 

Education: 

• Degree inlogistics, supply chain management, business administration, or a related field. Advanced certifications in procurement (e.g., CIPS) are an asset. 

Experience: 

• At least 5 years of experience in procurement andlogistics management, ideally in humanitarian settings or international development. Experience in the Ukraine context is an advantage.
• Experience in personnel management 
• Experience working with international donors and understanding of their procurement policies (e.g., ECHO, USAID, UN). 
• Proventrack record in managing large-scalelogistics operations and procurement processes in a complex, high-risk environment. 
• Experience in crisis management and the ability to adaptlogistics and procurement systems to dynamic situations. 

Technical Skills: 

• Strong understanding of procurement systems, contract management, and supply chain best practices. 
• Proficient in usinglogistics software and systems for procurement, inventory management, and transportation. 
• Excellent negotiation, communication, and leadership skills. 
• Fluency in English isrequired; Ukrainian or Russian language skills are an advantage. 

Soft Skills: 

• Strong interpersonal skills 
• Strong decision-making and problem-solving abilities in high-pressure environments. 
• Ability to lead and motivate a team, fostering a collaborative work environment. 
• High level of integrity and commitment to transparency and accountability in all operations. 

• A international position with a duty station in Kyiv, Ukraine with frequent travel to field offices and other locations as required. 
• An opportunity to make a difference in this world
• An interesting and challenging position with scope for design
• Duration 6 monthswith potential for extension based on funding and performance
• Attractive Salary and compensation (R&R)
• Insurance package
• Starting date: As soon as possible or by arrangement