The Head of Procurement and Logistics is responsible for overseeing the procurement of goods and services, managing logistics operations, and ensuring an efficient supply chain for HEKS/EPER’s projects in Ukraine. This role is key to ensuring that the organization’s logistical functions and procurement processes are carried out in a timely, transparent, and compliant manner, aligned with donors’ and organizational regulations.

Therefore, we are looking immediately or by arrangement for a proactive and experienced person as 

1. Procurement Management:

• Lead the end-to-end procurement process, including needs assessment, supplier identification, competitive bidding, contract negotiation, and ensuring timely delivery of goods and services.
• Develop and implement procurement plans in line with project needs, budget constraints, and donor regulations.
• Ensure that all procurement activities are in compliance with HEKS/EPER’s Procurement policies, donor requirements and local laws.
• Establish and maintain relationships with key suppliers, ensuring competitive pricing and adherence to quality standards.
• Maintain accurate procurement documentation, including purchase orders, contracts, and supplier databases.

• Oversee all logistics operations, including transportation, warehouse management, and distribution of humanitarian aid to ensure efficient delivery to project sites.
• Ensure the availability and proper maintenance of vehicles and other logistical assets required for program operations.
• Coordinate with field teams to ensure logistical needs are met and that supplies are delivered in a timely manner.
• Optimize supply chain processes, ensuring cost-effective and timely delivery of supplies, even in challenging humanitarian contexts.
• Develop contingency plans to address potential logistical challenges, including disruptions in supply routes and security risks.

• Ensure full compliance with procurement policies, donor guidelines, and national regulations, with a strong emphasis on transparency and accountability.
• Prepare regular reports on procurement activities, logistics operations, and supply chain performance for both internal management and donor reporting.
• Monitor and update asset management systems to track the use and condition of all HEKS/EPER’s assets and inventory in Ukraine.
• Conduct regular audits and risk assessments of logistics and procurement activities to identify and address potential issues.

• Manage and mentor the procurement and logistics teams, providing guidance, training, and capacity-building initiatives to enhance team performance.
• Conduct regular performance evaluations and provide constructive feedback to team members.
• Promote a culture of continuous improvement and professional development within the logistics and procurement teams.

• Develop and implement long-term procurement and logistics strategies that align with the overall objectives of HEKS/EPER’s programs in Ukraine.
• Anticipate and forecast program needs, ensuring that procurement and logistics resources are available to meet both routine and emergency response requirements.
• Lead market assessments to stay updated on the availability of goods, price trends, and potential risks in the supply chain.

• Work closely with program managers, finance teams, and other departments to align procurement and logistics functions with programmatic goals.
• Actively participate in coordination forums, including logistics clusters, to share information, mitigate supply chain risks, and coordinate with other humanitarian actors.
• Liaise with local authorities, customs officials, and other relevant stakeholders to facilitate the movement of goods and compliance with local regulations.

Education:

• Degree in logistics, supply chain management, business administration, or a related field. Advanced certifications in procurement (e.g., CIPS) are an asset.

Experience:

• At least 5 years of experience in procurement and logistics management, ideally in humanitarian settings or international development.
• Extensive experience in personnel management
• Experience working with international donors and understanding of their procurement policies (e.g., ECHO, USAID, UN).
• Proven track record in managing large-scale logistics operations and procurement processes in a complex, high-risk environment.
• Experience in crisis management and the ability to adapt logistics and procurement systems to dynamic situations.

Technical Skills:

• Strong understanding of procurement systems, contract management, and supply chain best practices.
• Proficient in using logistics software and systems for procurement, inventory management, and transportation.
• Excellent negotiation, communication, and leadership skills.
• Fluency in English is required; Ukrainian or Russian language skills are an advantage.

Soft Skills:

• Strong decision-making and problem-solving abilities in high-pressure environments.
• Ability to lead and motivate a team, fostering a collaborative work environment.
• High level of integrity and commitment to transparency and accountability in all operations.

Contract Type

• Fixed-term contract for 6 months, with potential for extension based on funding and performance. 
• We are offering an international / expatriate's or a national contract

Location

• Based in Kyiv, Ukraine, with frequent travel to field offices and other locations as required.

Compensation

• Competitive salary package commensurate with experience and qualifications, plus additional benefits as per HEKS/EPER policies.