HEKS/EPER, Swiss Church Aid, supports projects designed to combat hunger, poverty and injustice in over 30 countries on four continents. HEKS/EPER also provides worldwide humanitarian assistance for victims of natural disasters and armed conflicts and supports the Church's diaconal work in Eastern Europe and the Middle East. In Switzerland, HEKS/EPER champions the rights and causes of refugees and socially disadvantaged people. Through its development and social policy work in the fields of climate justice, access to land and food, migration, and integration, HEKS/EPER strives for systemic change - globally and in Switzerland.

With the onset of conflict in Ukraine following the Russian invasion on the 24 th of February 2022, 6.5 million Ukrainians (approximately 15% of the population) have been internally displaced while 3.3 million (approximately 8% of the population) have fled to neighboring countries. Major population centers are under siege with civilian infrastructure heavily damaged. Basic commodities are becoming scarce with critical services facing significant strain.

Therefore starting March 2023 or according the arrangement we are looking for a proactive and experienced:
Finance, Human Resources and Admin Coordinator, Ukraine, 100%
Your main responsibilities:

Financial management and mission economy

  • Oversight of Ukraine’s mission economy
  • Support in strategic decision-making
  • Budgeting, cash flow and cost efficiency monitoring
  • Adherence to HEKS internal financial procedures as well as donors‘ guidelines

HR Management

  • Implementation of HEKS Ukraine’s HR Policy for national staff in compliance with the country’s labor code and other legislation
  •  Management of national staff recruitment and assessment processes
  • Administrative briefings of expatriate staff, induction training of national staff

Administrative Management

  • Correct and safe archiving of organisation’s documents (paper and digital)
  • Main focal point for HEKS Ukraine’s legal experts
  • Managent of HEKS documentation, legal status, registration documents, expatriate’s visa etc.
  • Team Management and Capacity-building of Finance, HR and Admin team
To be successful you bring:
  • Professional diploma or university degree in Accounting, Business Administration, Economics or Audit, or relevant previous work experience
  • Previous experiencein a humanitarian sector with an INGO is mandatory
  • At least 3 years of experience in a similar position
  • Advanced IT knowledge (hardware and software, Microsoft Office, Internet)
  • Knowledge of SAGA or similar accounting softwares
  • Fluent in English (written and spoken), Russian will be an asset
  • Ability to work independently and efficiently
  • Ability to deal with complex agenda and multiple priorities simultaneously
  • Strong interpersonal and communication skills and passion for people’s management
  • Training or coaching skills are welcomed
What you can expect from us:
  • An international position with a duty station in Kyiv, Ukraine with frequent trips to field bases
  • An opportunity to make a difference in this world
  • An interesting and challenging position with scope for design
  • Duration 12 months (possible extension)
  • Attractive salary and compensation (R&R)
Would you like to join the HEKS/EPER team? We are looking forward to your complete application in English (CV, Cover letter and certificates) exclusively via our online portal.

Interviews will be held on a rolling basis. 

For further questions please contact Marlene Goudoffre via E-Mail Marlene.Goudoffre@heks.ch
For further information about HEKS/EPER, please consult our website https://en.heks.ch/.