Since 1967, Jet Aviation has been crafting flight in its smoothest form. From one hangar in Basel, Switzerland, to some 4,000 employees, and some 50 locations worldwide. Aircraft Management, Aircraft Sales, Charter, Completions, Defence, FBO, Fixed and Rotary Wing Maintenance, and Staffing. Behind every seamless Jet Aviation experience, is a team of dedicated professionals perfecting the art of flight. The artisans of aviation. The craft that brings our customers’ journey to life. In the hangar, on the ground, and behind the scenes. Enabling global flight, with passion.
In order to reinforce the Hong Kong Office we are currently recruiting for an
Executive Administrator/Receptionist
To provide support for office related support for the Company and supervise Administrative Assistant in daily operations, reporting to Senior Director Aircraft Management
Description/Tasks:
- Take care of general reception duties
- Greet visitors, staff members and answering incoming calls in a professional and pleasant manner to our customers
- Helping maintain workplace security by issuing, checking, and collecting badges as necessary and maintain visitor logs
- Receiving, sorting, distributing and arranging daily mail/courier
- Manage Airport permits, Staff ID, badge records, and business cards
- Assist in maintaining information and update the database for all Company communication tools/products
- Provide administrative support on Company/office expenses
- Handle general office supplies and office equipment maintenance
- Assist in office assets, inventory control and crew uniform arrangements
- Make reservations and control use of conference room
- Maintain the traveler profile hub updated for staff
- Monitor and maintain certificates and licenses control
- Partner with HR to assist in onboarding/offboarding process for new hires/exits
- Liaise with facility management vendors, including cleaning, catering and security services
- Assist to organize and coordinate company events, staff parties, conferences
- Supervise Administrative Assistant in daily operations
- Assumes any duties assigned by the Company
Qualification/Experience:
- Tertiary graduated with 3-5 years of relevant experience in office administration
- Good command of spoken English and Chinese, Mandarin is preferred
- Experience in supervision is preferred